HR & Admin Assistant Job in Kenya

HR & Admin Assistant

Do you enjoy meeting people?

Do you have a start-up mentality?

Do you enjoy working independently?

Can you start projects and see them to fruition with minimum supervision? 

Are you detail oriented?

Do you have excellent presentation skills?

Do you have a background in Administration/HR?

Do you have a university degree? (A Diploma in HR would be a bonus!)

You might be the person our client is looking for!!! 

Our client is a renowned professional human resource agency in the East African Market. 

It aims to provide holistic human resource solutions through a unique blend of experience, skills and working methods. 

Please send your CV and expected remuneration details to: therecexpert@gmail.com 

Deadline for Application is: 6th January 2011

Only shortlisted candidates will be contacted.

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Project Director Job Vacancy in Nairobi Kenya

Job Title: Project Director 

Reports To: Internews Europe Director of Programmes

Deadline: January, 8th, 2012

Location: Nairobi (Kenya)

Duration: Nine (9) months, February 01 – September 30, 2012

Background

The purpose of Big Picture Digital Journalism is to strengthen African journalists’ capacities to use crowdsourcing approaches to leverage citizen participation and increase the representation of local voices and perspectives through both traditional and new media channels.

The participants in the action will be from Kenya, Uganda, Rwanda, Central African Republic and Cote d’Ivoire. Trainings of trainers will target selected journalism trainers which will then help spread knowledge to local journalists.

In addition the action will support crowdsourced journalism projects through small grants and mentoring. This will support the use of participatory information gathering practices to promote transparency and accountability, social justice and participate in improving the delivery of basic services.

Big Picture Digital Journalism aims to support the use of ICTs, which empower journalists but also CSOs and communities themselves in the form of cheaper bottom up channels that enable peer-to-peer production and distribution of information.

Journalists will be supported in the realization of projects that leverage citizen participation through ICTs in order to enhance the information ecology across wide range of social issues.

The project will build skills among journalists’ trainers, support them in the delivery of in-country trainings and mentor the development of three crowdsourced journalism projects.

Scope of works:

The Project Director is responsible for the development, management, (programmatic and financial) and coordination of Internews Europe’s Big Picture Digital Journalism project.

• Overall Project Management: provide leadership and direction for the implementation of all project activities ensuring that the project’s goals are achieved while improving effectiveness and maximizing impact;
• Team Management: Direct the efforts of a team of crowdsourcing experts, new information technologies experts and trainers in order to assure that high quality standards of professional training and project support are delivered according to project commitments;
• Manage relations with project partners and beneficiaries: negotiate and manage contracts, supervise and monitor the implementation of activities, ensure smooth communication with all parties involved ;
• ToT and Trainings: Manage the selection process to identify partner organisations and participants in Kenya, Uganda, Rwanda and Francophone Central African Republic and Cote d’Ivoire. Design, organize and conduct trainings of trainers. Help design, organise and supervise trainings for journalists and bloggers in the target countries.
• Project Contest/Support/Mentoring: Manage the contest, identify jury members, follow-up and support selected projects through all phases of their implementation and help establish sustainability of projects by targeted capacity building, network building and project promotion.
• Community platform management: Manage implementation, animate and editorially contribute to online platform in order to capitalize on knowledge created during the project and allow participants and other interested parties to continue sharing knowledge beyond the life time of the project;
• Content Monitoring: ensure that on-line content is in line with professional standards of journalism and editorial guidelines;
• Financial Oversight: ensure that financial and administrative processes are controlled and compliant with organisational and donor requirements; assist partners as needed in financial reporting;
• Coordination of project activities and partners: work closely with Internews Europe project directors working in the same field and Internews Network regional management, media partners and institutions, and relevant organisations to collaborate and leverage resources where possible;
• Official Correspondence: prepare or oversee the production of all official communications, briefings and reports to donors and partners as required;
• Representation: represent Internews Europe at all external events including meetings, roundtables and conferences with government officials, partner organizations and other stakeholders.
• Communications: work closely with Internews Europe’s Headquarters staff including the Direction of Programmes, the Financial and Administration Departments and the dedicated Project Associate
• Other logistics and administration tasks to be determined in the inception phase.

Qualifications Required (must have all):

• Fluency in spoken and written French and English.
• Proven track record in managing and producing crowdsourced news and citizen journalism projects.
• Track record in implementing Ushahidi, FrontlineSMS, mobile technology and familiarity with ways to leverage social media.
• Experience of innovative media and communication platforms.
• Extensive experience working in Sub-Saharan Africa.
• Very good working knowledge of the key sector leaders in the field of crowdsourced journalism.
• Proven interpersonal and networking skills to liaise authoritatively with figures from the media and donor communities and host governments.
• Sensitivity to cross-cultural dynamics in the work place.
• Ability to work collaboratively as part of a team in a challenging and a highly fluid environment.
• An understanding of the vision/mission, core values and objectives of Internews.
• Understanding of and passion for the area of innovative journalism approaches.
• Excellent communication and reporting skills, both written and oral.
• Excellent time management and the ability to prioritize a heavy workload under pressure.
• Excellent administrative and organizational skills.
• Willingness to work in demanding, stressful, and, at times, dangerous situations under difficult living conditions with respect for basic security rules.
• Psychological resilience and a sense of humor.
• Relevant university degree.

Desirable:

• Prior experience working in Kenya, Uganda, Rwanda, Central African Republic and/or Ivory Coast
• Practical skills in web design, information visualization and information architecture.
• Practical skills in web integration, web development, mobile platforms.

To Apply: Please send your application file (resume in English of no more than 3 pages, motivation letter and the names and contacts of three referees) to jobs@internews.eu 

Reference to mention: PD-KY+(name) 

Deadline for applications: January 8th, 2012


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Programme Development and Funding Officer Job in Kenya

CAFOD works with partner organisations to combat poverty and injustice and to build a strong and dynamic civil society.

We are looking for a highly motivated Programme Development and Funding Officer to work in partnership with local organisations to bring about real change in the lives of poor people and translate our plans for development and justice into reality.

Working as part of the East Africa team you will support CAFOD programme staff and partners in developing high quality programmes and projects, ensuring CAFOD and its partners obtain significant institutional donor funding for its development and humanitarian work, and maintaining and strengthening our relationship with key donors.

You will be fluent in Kiswahili as well as English with excellent spoken and written communication and interpersonal skills, inter-cultural sensitivity and confidence in dealing with a wide range of Church and NGO partners. 

You should have experience of developing successful funding applications for institutional donors as well as participatory project design with the use of analytical tools. 

We also expect you to be able to demonstrate in-depth knowledge of developing and implementing monitoring systems to track the effectiveness of programmes and an ability to build cooperative, professional relationships with donors.

To read more and to apply please visit cafod.org.uk/jobs by 15 January.

The post is based in Nairobi but will involve travel to the programme partners in Kenya, Uganda and Tanzania. 

Please note that this is a national post, which is only open to applicants with current right to work in Kenya

How to apply: 

To read more and to apply please visit cafod.org.uk/jobs by 15 January.


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6 top tips towards a winning interview.

Telling the whole truth about yourself in a job interview may mean losing a position to a better-qualified candidate. But the alternative - lying about your degree, qualifications or experience for short-term gain - inevitably will come back to haunt you. Still, there are gray areas in which a small lie - or embellishment - could go a long way toward helping you land a job.

Here are six areas in which you can enhance your credentials without having a bad moment during an interview or even worse, after you’ve gotten the job.

1.   What’s your real salary? How much people make is “the No. 1 lie,” Do not embellish your salary. Instead, provide recruiters with the value of your entire compensation package - including salary, vacation and other benefits - and request a percentage increase on top of that amount.

2.   Managing your title: It’s OK to stretch the truth about your title, if your actual responsibilities are more demanding than your job implies. A lot of times titles don’t tell the whole story. You might spin your title to reflect what you actually did.

3.   For love of industry: Faking a strong interest in a particular industry is preferable to telling a recruiter you’re desperate for any job he has to offer. I think it’s acceptable to lie about being passionate about an industry. Nobody was born being passionate about manufacturing.

4.   Who you know: Drop names, if you’ve actually met or interacted with an industry mover or shaker. It’s a matter of degree - you wouldn’t go full tilt and say [someone’s] one of your best friends if they’re not, because you can be found out.

5.   Fired or quit? If you were let go or laid off from your last position, be honest about the circumstances if asked. Then try to refocus the conversation on your future. You should immediately turn [the subject] into a positive by saying you’re looking for a new challenge.

6.   No time for tears: Even if a position seems a bit of a professional stretch, don’t let on that you have any doubts about your ability to get the job done. Can you imagine someone saying they’re scared? That may be the truth, but you don’t want to hear it in an interview. Get a therapist or get a friend - your boss is not your friend.

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Programme Specialist NOC Job in Lodwar Kenya

United Nations Children’s Fund (UNICEF)

Kenya Country Office

Vacancy Announcement – Temporary Appointment

Programme Specialist NOC - Lodwar Duty Station

Date of Issue: 21 December 2011 

Closing Date: 03 January 2012

Applications are hereby invited from qualified candidates to fill the above temporary position in Lodwar Office under the Field Operations and Emergency Section of UNICEF Kenya Country Office.

Purpose of the Post:

Under the overall guidance of the Chief of Field Operations and Emergency, provide ongoing support to Government and partners to formulate locally owned strategies that emphasize recovery and disaster risk and disparity reduction and to effectively mobilize Government and partner resources to support these initiatives.

Support will also be provided to the Government in coordination with partners in critical sectors such as Nutrition, Education, WASH and Protection to ensure that the humanitarian response and recovery programmes are as efficient and effective as possible.

Major Duties and Responsibilities:

1) Carry out regular assessments of the situation in relation to women and children. Ensure the preparation of the situation analysis of areas under the purview of the field office and undertake its periodic updating. Participate in the formulation of Country Programme recommendations, related documents, programme result areas, strategies and approaches for UNICEF intervention and effective monitoring.

2) Plan, coordinate and monitor implementation of both humanitarian and regular programmes. Prepare regular analytical reports to keep the country management team updated. Participate with UNICEF, the Government and Non Governmental Organizations, private enterprise and other partners in the development of strategies, methodologies and identification of new approaches for programme delivery that incorporate recovery and Disaster Risk and Disparity Reduction. Undertake field visits and organize review meetings periodically to assess the progress of the implementation strategies.

3) Advocate with local partners on issues relating to children and women and ensure resource allocations and policy applications are child sensitive and rights-based at the local levels. Assist in the development of new approaches and practices in managing implementation and in monitoring and evaluation.

4) Ensure inter-sectoral collaboration at field level as appropriate. Facilitate development of a strategy for the field office on media and external relations and communication for behaviour and social change.

5) Manage and coordinate the operations of the field office. Enforce staff safety and security procedures within the field office jurisdiction. Coordinate with operations/supply staff on supply and non-supply assistance related activities. Prepare field office operational budget. Undertake assessment of risks and establish risk mitigating measures. Approve disbursement of funds and ensure proper utilization as per accountabilities and established plan of actions.

6) Guide, supervise and manage the performance of staff. Provide on the job coaching. Ensure their training and staff development need are addressed.

Required Qualifications: Advanced degree in social science or other technically related fields.

Experience: 5 years of progressively responsible experience at national and international levels in Programme Management, Monitoring and Evaluation, Social Policy or in related fields.

Language: Fluency in English and Kiswahili. Knowledge of local language of duty station is desirable.

Competencies:

• Knowledge of Government of Kenya planning and budgeting systems;
• Disaster Risk Reduction strategies and social budgeting methodologies;
• Strong analytical, planning, negotiation, communications, and advocacy skills;
• Strong supervisory and managerial skills and ability to work in a multi-cultural environment and in hardship duty stations.

Interested and suitable candidates should ensure they forward their applications (Download P11 Form Here) along with their curricula vitae (internal candidates should attach copies of their last two Performance Evaluation Reports), to:

The Human Resources Specialist
UNICEF Kenya Country Office
Email address: kenyahrvacancies@unicef.org

Please indicate Reference No. “KCO/EMERG/2011-33” in the email subject.

“Qualified female candidates are encouraged to apply”

Zero tolerance for sexual exploitation and abuse 

UNICEF is a smoke-free environment

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Operations Manager Job in Kenya

Operations Manager Job in Kenya

METOWE is looking to hire a highly motivated & self driven operations manager.

Position involves:

• Ensuring proper and smooth day to day running of all Operations both Nairobi and Mara.
• Ensure that all financial accounting is done well and in time and presentation of proper statements of accounts to the Financial Accountant
  
  
• Handling of employees disciplinary matters and grievances in the absence of the Human Resource Director
• Coordination and supervision of all administrative issues touching on management of camps and attendant items, logistics, vehicles, including data and maintenance of records to ensure they are updated and in a form for purposes of effective management information systems.

The position is Nairobi based with frequent travel to projects in Narok South district periodically.

Also note that this is not an exhaustive Job description of the position.

Qualifications:

• Degree or Diploma in Business Management, Management or related study
• Minimum of 5 years in a Managerial position
• Good communication and interpersonal skills
• Flexible and ability to preserver pressure and multi-tasking
• Team Player and mature.
• Preferably a young Man aged between 30 – 40 years.

Send your Cv indicating your latest Salary to infokenya@metowe.com by 30th December 2011. 

Only short listed candidates will be contacted. 

For general information on the Organization, visit website:www.metowe.com 

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Transport Department Assistant Job in Mombasa Kenya

Transport Department Assistant Job in Mombasa Kenya

Organization: Risala Ltd

A Logistics, clearing and forwarding company based in Shimanzi area, Mombasa

Position: Assistant in transport department

Gender: Male

Age: Over 26 years of age

Requirements:

• Qualification in Fleet management
• Qualification in mechanics and drivers course
• Conversant with resource allocation, cost management, administration and supervisory skills.
• Conversant with all vehicles ranging from trucks lorries and other vehicles.

Responsibilities:

• Overall fleet management and administration
• Supervising of drivers, allocation of vehicles and assigning duties.
• Monitoring of mechanics and ensuring all vehicles are services and repaired as per schedules.
• Ensuring all procedures are followed
• Management of costs relating to the fleet.
• Controlling of fuel and monitoring consumption as expected in the transport system.
• Writing of daily reports concerning the daily tasks.

Other preferred requirements:

• Determined, diligent and hardworking
• High integrity, moral conscious and extremely honest.

Note: Cv’s should include all certificates, recommendations and/or referees from each of the companies that formerly employed the applicant.

Deadline: 5th January 2012

Email: atc3@africaonline.co.ke

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Program Manager Job in Nairobi Kenya

Africa Society for Blood Transfusion Kenya (AfSBTK) is an indigenous professional nonprofit making organization, dedicated to supporting and advancing the highest ethical and professional standards in blood transfusion medicine in order to achieve adequate, safe and cost effective national blood supply.

Drawing on its extensive technical and clinical expertise, AfSBT-K is actively involved in supporting safe blood transfusion practices, adequate supply of blood and blood products and appropriate utilization to the existing healthcare systems in Kenya.

AfSBTK has received a financial grant from CDC to provide Technical Assistance to NBTS aimed at the Implementation and Expansion of Blood Safety Activities in Kenya.

AFSBT-K seeks to recruit competent and qualified program manager as stated below.

Job Title: Program Manager

Location: Nairobi

Reports To: The Director

Job Summary

This is a senior management position.

The Program Manager is responsible to the Director for all matters related to the implementation of the Technical Assistance for the Implementation and Expansion of Blood Safety Activities program including coordinating and overseeing mentor activities, representing AfSBT-K at key meetings, ensuring effective program implementation as well as conducting program monitoring and evaluation.

The principal purpose of this position is to ensure timely implementation of the AfSBT-K planned program activities including overseeing routine office and staff operations. The position is based in Nairobi with regular travel to various counties in the country.

Essential Duties and Responsibilities

• Oversee and supervise implementation of all operational aspects of the program
• Coordinate the logistics for the smooth implementation of the program planned activities.
• Ensure appropriate planning and utilization of project funds and resources
• Provide routine staff supervision
• Provide regular updates to the Director on issues related to the program.
• Oversee the development and implementation of quarterly and monthly work-plans
• Develop and maintain an M&E system for the program activities.
• Ensure timely submission of program reports to partners
• Develop and maintain effective networks and collaborations with transfusing hospitals, partners and other relevant national and international organizations
• Develop, implement, coordinate and monitor the resource mobilization and fundraising strategies for the Society

Required Qualifications, Education and Experience

• Minimum Bachelor’s degree in social sciences, public health or/and project management; possession of a Master’s Degree in any of the stated fields will be an added advantage.
• Minimum of 5 years’ experience in managing national or international funded programs
• Minimum of 3 years’ working experience in project implementation
• Posses well developed interpersonal and team skills .
• Advanced working knowledge of MS Word, power point, Excel, and ACCESS and/or other data base programs
• Strong communication, presentation and analytical skills
• Ability to work constructively in a team environment
• Ability to work under minimum supervision
• Excellent organizational skills;
• Ability to lead, manage, mentor staff and other team players.
• Good negotiation skills
• Excellent command of English and Kiswahili

To apply email your application including a cover letter indicating expected salary, detailed CV with three referees and copies of educational certificates to info@afsbt-kenya.org 

Applications can also be hand delivered at our offices. 

All applications should be addressed to:

The Director
Africa Society for Blood Transfusion Kenya
P.O Box 2584 - 00202,
Nairobi - Kenya

Physical Address: Navigators Kenya Complex Second floor Block D, Kindaruma Rd off Ngong Road

Only short listed candidates will be contacted.

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Administrative / IT Assistant Job in Nairobi Kenya

Africa Society for Blood Transfusion Kenya (AfSBTK) is an indigenous professional nonprofit making organization, dedicated to supporting and advancing the highest ethical and professional standards in blood transfusion medicine in order to achieve adequate, safe and cost effective national blood supply.

Drawing on its extensive technical and clinical expertise, AfSBT-K is actively involved in supporting safe blood transfusion practices, adequate supply of blood and blood products and appropriate utilization to the existing healthcare systems in Kenya.

AfSBTK has received a financial grant from CDC to provide Technical Assistance to NBTS aimed at the Implementation and Expansion of Blood Safety Activities in Kenya.

AFSBT-K seeks to recruit competent and qualified Administrative Assistant as stated below.

Job Title: Administrative / IT Assistant

Reports To: Program Manager

Location: Nairobi

Job Summary

The Administrative / IT Assistant has the overall responsibility for the provision of administrative and IT support for the blood safety program.

Essential Duties and Responsibilities Include

• Managing the office operations.
• Supporting AfSBTK working committees and ensuring their operations including supporting their meetings.
• Scheduling of appointments for AfSBTK staff as required.
• Documentation of all processes
• Coordinating office logistics.
• Maintaining and updating the membership database.
• Providing on-site IT support.
• Provide and conduct preventive maintenance on IT equipment, network and software.
• Maintain the AfSBTK website including updating content and ensuring membership subscriptions are up to date.
• Conducting regular data and information backups
• Any other tasks assigned by the program Director or Program Manager

Minimum Requirements /Qualifications / Experiences

• Diploma in office management, business administration or IT. A university degree in any of the disciplines will be an added advantage.
• Minimum of three years experience as an office administration assistant or equivalent.
• Working knowledge of email, internet, intranets (LAN); experience on web management will be an added advantage.
• Excellent organizational skills
• Good communication and writing skills, both in English and Kiswahili.
• Ability to work for long hours with minimal supervision
• Good interpersonal relationship skills
• A team player
• Demonstrate flexibility and cultural sensitivity
• Advanced working knowledge in MS office
• Basic Working knowledge in HTML, MySQL
• Basic Hardware and Network troubleshooting skills
• Maintain strict confidentiality of all privileged information
• A person of proven integrity
• Promote AFSBT-K interests at all times.

Working Conditions

• Based in Nairobi
• Long hours and weekend work sometimes required
• Travel outside of Nairobi may be required

To apply email your application including a cover letter indicating expected salary, detailed CV with three referees and copies of educational certificates to info@afsbt-kenya.org 

Applications can also be hand delivered at our offices. 

All applications should be addressed to:

The Director
Africa Society for Blood Transfusion Kenya
P.O Box 2584 - 00202,
Nairobi - Kenya

Physical Address: Navigators Kenya Complex Second floor Block D, Kindaruma Rd off Ngong Road

Only short listed candidates will be contacted.


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Finance Assistant Job in Nairobi Kenya

Finance Assistant Job in Nairobi Kenya

Africa Society for Blood Transfusion Kenya (AfSBTK) is an indigenous professional nonprofit making organization, dedicated to supporting and advancing the highest ethical and professional standards in blood transfusion medicine in order to achieve adequate, safe and cost effective national blood supply.

Drawing on its extensive technical and clinical expertise, AfSBT-K is actively involved in supporting safe blood transfusion practices, adequate supply of blood and blood products and appropriate utilization to the existing healthcare systems in Kenya.

AfSBTK has received a financial grant from CDC to provide Technical Assistance to NBTS aimed at the Implementation and Expansion of Blood Safety Activities in Kenya.

AFSBT-K seeks to recruit competent and qualified Finance Assistant as stated below.

Job Title: Finance Assistant

Reports To: Finance and Administration Officer

Location: Nairobi

Job Summary

The Finance Assistant is responsible for providing overall support to the Finance and Administrative office. Key responsibilities include supporting general ledger, accounts payable, cash receipts, preparation of supporting documents, filing and processing, consolidation and analysis of financial data.

The Finance Assistant shares responsibility with Finance and Administrative Officer for maintaining accounting systems bookkeeping, financial reporting, and cash and bank accounts and for providing support to the CHF field offices and any other partner/donor.

Essential Duties and Responsibilities

• Understand and adhere to policies and procedures in the AfSBT-K finance and administrative manuals as well as donor requirements.
• Prepare cheques and vouchers in accordance with the finance manual and donor requirements
• Prepare journal entries, accounts reconciliations, processing of financial transactions and analysis of financial information.
• Work closely with the finance and administration officer in timely response to financial queries by donors and/or other relevant authorities
• Review invoices, expense reports and credit memos for ledger distribution and disbursement.
• Review invoices and expenses for legitimacy and appropriate approval and present any concerns to Finance and Administration Officer, program manager and/or Director.
• Reconcile bank accounts, vendor statements with accounts payable schedules; process checks; and update the paid invoice logs for the office.
• Respond to vendor inquiries including research on outstanding balances
• Ensure the organization and security of the vendor files, bank reconciliations and journal entries, payment vouchers and other finance files.
• Assist with the annual audit by preparing worksheets, preparing and providing supportive documentation as needed.
• Conduct end of month petty cash reconciliations and spot checks.
• Post journals, payment vouchers and receipts to QuickBooks.
• Ensure timely disbursement of monies to the HTCs for program activities
• Assist in the documentation of office and accounting procedures and any other manuals.
• Assist Finance and Administration Officer in ensuring appropriate planning and utilization of AfSBT-K’s resources.
• Maintain the leave schedule database.
• Receive and review staff time sheets for completion and proper allocation and file in personnel files.
• Receive and file all staff pay slips in personnel files.
• Maintain strict confidentiality of all privileged information regarding both human resources and fiscal matters.
• Carry out additional tasks as requested by the Finance and Administrative Officer, the program manager and the Director.

Education and Qualifications

• Possess a BA or Bcom in finance, accounting or related field
• Minimum holder of CPA II in addition to the above qualifications. Possession of CPA III will be an added advantage.

Skills and Experience

• Minimum of 3 years work experience in budget preparation and analysis, grants management
• Knowledge of donor regulations (preferably CDC or USAID) a plus
• Minimum of 2 years in Audit and QuickBooks experience is mandatory
• Good interpersonal relationship skills
• Demonstrated ability to work independently and with minimum supervision.
• Demonstrated analytical and reporting skills
• Strong communication and organizational skills
• A team player.
• Ability to interact clearly and effectively with donors and other organizations
• Excellent command of English and Kiswahili language including written and spoken
• Advanced working knowledge of MS Word and Excel computer programs
• A person of proven integrity
• Promote AFSBT-K interests at all times.

Working Conditions

• Based in Nairobi
• Long hours and weekend work sometimes required
• Travel outside of Nairobi may be required

To apply email your application including a cover letter indicating expected salary, detailed CV with three referees and copies of educational certificates to info@afsbt-kenya.org 

Applications can also be hand delivered at our offices. 

All applications should be addressed to:

The Director
Africa Society for Blood Transfusion Kenya
P.O Box 2584 - 00202,
Nairobi - Kenya

Physical Address: Navigators Kenya Complex Second floor Block D, Kindaruma Rd off Ngong Road

Only short listed candidates will be contacted.

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Business Officers Jobs in Kenya

Business Officer 

5 Positions

Nyanza, Rift Valley, Central province, Western province, Nairobi

Mercy Corps works amid disasters, conflicts, chronic poverty and instability to unleash the potential of people who can win against impossible odds. Since 1979, Mercy Corps has provided $1 billion in assistance to people in 82 nations.

Supported by headquarters offices in North America, Europe, and Asia, the agency's unified global programs employ 3,500 staff worldwide and reach 9 million people in more than 40 countries. Over the last five years, more than 90 percent of the agency's resources have been allocated directly to programs that help people in need.

Mercy Corps has recently been awarded a 3-year program under USAID’s Yes Youth Can initiative, covering six regions in Kenya: Western, Nyanza, Rift Valley, Central, Nairobi and Coast.

The core of this program is The Tahidi Youth Fund (TYF), which will be a youth-owned, youth-led and youth-managed financial facility to support local solutions for community economic development as it grows in value.

This program aims to appropriately empower Kenyan youth (18–34 years) to strengthen their socio-economic and political stakes through youth-led and managed initiatives and institutions.

The TYF will in the first three years provide sustainable financial and skills development assistance to approximately 200,000 youth through a variety of youth-identified social and economic community development projects.

General Position Summary

Working under the direction of the Grant Coordinator, the Business Officer will ensure field-level and institutional compliance with the TYF grant operations manual and any other additional guiding policy under this program..

This position will work with other Business Officers and other stakeholders in a designated geographical area of operations, in order to engage directly with qualifying Youth Bunges (which are mobilized by the Yes Youth Can-Regional projects) to provide Community Development Grants The Business Officer will execute a standardized grant application process and procedure in a transparent, client friendly manner.

The Business Officer is a key function in fraud prevention and grant management at the field level.

Essential Job Functions

• Engage directly with qualifying Youth Bunges in an efficient, transparent, client-friendly manner in order to provide Community Development Grants to Youth Bunges.
• Provide qualifying Youth Groups with all information regarding the processes, policies and procedures of applying for a TYF Community Development Grant. Specifically highlighting the role and responsibility of the Youth Group.
• Work in a respectful, transparent manner with the Youth Groups by creating an environment in which the Youth Groups are provided an equal space and opportunity to lead the grant application process in conjunction with the TYF Business Officer.
• Drive a client-friendly “front office” service delivery process to all Youth Bunges that are engaged.
• Work with the field Finance Officer to ensure smooth disbursement of funds to the Youth Bunges.
• Ability to provide minimal technical assistance across a variety of areas such as: agriculture, light manufacturing, horticulture, technology etc. etc.
• Work with the TYF team to gradually and effectively utilize information from the data base for future strategic planning of the fund from the 3rd year of operation.
• Ensure proper filing of all hard copy documents and correspondences of clients.
• Maintain a client file for all Youth Groups who apply for a TYF Grant.
• Oversee effective communication and conduct outreach to all TYF potential clients on procedures for accessing funds, including time frames.
• Present monthly fund updates to TYF management team.

Supervisory Responsibility: 

Accountability Reports Directly To: Grant Coordinator

Works Directly With: Relevant Field Level Colleagues and Mercy Corps Kenya Head Office Team

Knowledge and Experience: 

• Five or more years of work experience with increasing responsibilities. Solid experience from the private sector preferred
• Experience implementing, monitoring and managing Community Development projects at the field-level
• Bachelor's degree in economic development, or development related filed is preferred. A professional grant making training is desirable
• 2 years’ experience in grants making and management especially under a USAID grant.
• Experience in identifying and managing fraud within the NGO, public or private sector preferred
• Strong organizational and planning skills
• Advanced computer skills in MS Office programs, particularly Excel
• Excellent oral and written English skills
• Previous hands-on experience implementing a program of a large community projects portfolio
• Thorough understanding of project management cycle
• Proven project management experience

Success Factors

• Zero tolerance for fraud
• Demonstrated understanding of multiple business environments
• Demonstrated ability to provide leadership and communicate effectively with team members to ensure achievement of overall program objectives
• Demonstrated ability to provide leadership and communicate effectively with target clients to ensure achievement of overall program objectives
• Proven ability to learn quickly, take initiative, and be accountable for results
• Even temperament and a good sense of humor are appreciated
• Commitment to transparency, accountability and compliance with donor, organizational and national policies and regulations
• Any other duties as assigned by supervisor and characteristic to the position

Living/Environmental Conditions:

The position will be based in one of the five regions in Kenya: Western, Nyanza, Rift Valley, Central, or Nairobi with 75% field travel. 

Interested candidates who meet the above required qualifications and experience should submit on or before January 6, 2012, 10:00 AM a cover letter, detailed Curriculum Vitae (CV) listing three professional references (including a recent supervisor) to hrkenya@ke.mercycorps.org 

Applicants must clearly indicate on the email subject “Application for the position of Business officer”. 

Applications without this subject heading will be disqualified. 

Please do not attach any certificates.

(Only qualified short-listed candidates will be contacted)

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NGO Jobs in Kenya - LWF (11 Positions)

The Lutheran World Federation / Department for World Service, Kakuma Refugee Assistance Project and Host Community Project hereby invites applications from suitably qualified citizens for the following vacant positions.

1. Senior Community Services & Development Officer

2 Positions: one for Refugee Project and one for Host Community Project

Reporting to: Project Coordinator Refugee & Host Community Respectively

Key Duties and Responsibilities:

The Refugee Senior community services and development officer will be responsible to:

• Coordinate project activities in the five units under CS&D, namely; Gender Equity and Human Rights, Peace Building and Conflict Resolution, Reception Centre Management, Child Protection and, Youth Protection and Development.

The Host Community Senior community Services and Development Officer will be responsible to:

• Coordinate project activities in the areas of Child Protection and Livelihoods.

Both the Refugee and Host Senior Community services and development officers will be responsible to:

• Coordinate the production of accurate, detailed and timely narrative reports highlighting objectives achievements, impact on peoples’ lives from CS&D activities in accordance with approved project guidelines, donor formats and requirements.
• Continuously monitor the rate of implementation of CS&D activities against set plans, facilitating reviews and re-planning sessions and making use of monthly and quarterly financial reports to monitor plans and budgets.
• Provide overall team leadership to Community Services and Development sector staff in the implementation of their duties. Responsible for carrying annual staff performance appraisal and continuously monitor the attainment of action plans designed to improve individual staff performance.

Required skills and qualifications:

• A relevant degree in social sciences from a recognized university. Post graduate qualification is an added advantage
• Proven training in project development and implementation.
• At least 5 years continuous and relevant experience in a humanitarian setting.
• Experience in proposal and report writing.
• Strong representation and negotiation skills in working with UN organizations, partner agencies (NGO)
• Practical experience in application of Project Cycle tool in the humanitarian sector.
• Working knowledge and experience of humanitarian principles, laws and standards.
• Experience in Training of Trainers/Facilitators skills (TOT & TOF) & psychosocial support, SGBV and protection.

2. Child Protection Officer

Reporting to: Senior Community Services and Development Officer Host Community Project

Key Duties and Responsibilities

• Focal person in child protection & development for LWF/DWS Kakuma, Government and other agencies in host community.
• Facilitate the linkage of child protection activities in the host community to the refugee camp.
• Analyze the current child labour situation in the host community and supervise activities to respond appropriately
• Conduct trainings and awareness sessions on child rights, SGBV and HIV
• Write concept papers, feature stories and document child protection milestones in the host community.
• Prepare and submit weekly/monthly/quarterly and feature reports as required.

Required skills and Qualifications

• Bachelor’s degree in Law, Political Science, Developmental Psychology or Sociology
• Post graduate diploma in gender and children issues and /or human rights is an advantage.
• At least 2 years experience in handling child protection in a humanitarian setting or refugee camp.
• Experience in proposal development, planning and implementation of child focused projects.
• Understanding of child protection laws and issues.
• Proficient in Microsoft suite.

3. Deputy Child Protection Officer

Reporting to: Child Protection Officer for Refugee Project

Key Duties and Responsibilities

• Ensure that Unaccompanied, Separated and orphaned children arriving in the camp are identified upon
• In collaboration with other agencies facilitate tracing and reunification of unaccompanied and separated children
• Conduct assessments, document and analyze the trends of child abuse cases in the camp and recommend for the best action.
• Train staff on BIA and BID systems, procedures and review all reports before submitting to Child Protection officer.
• Participate in the BID panel meetings, review and follow up on deferred cases.
• Participate in the development of SOPs for child protection, Child Protection working group
• Develop and facilitate training plans to address children identified needs.
• Prepare and submit weekly/monthly/quarterly and feature reports as required.
• Build the capacity of and supervise refugee staff to perform similar duties in the protection work for children.

Required Skills and Qualification

• Bachelor’s degree in Law, Political Science, Developmental Psychology or Sociology
• Post graduate diploma in gender and children issues and /or human rights is an advantage.
• At least 2 years experience in handling child protection in a humanitarian setting or refugee camp.
• Experience in proposal development, planning and implementation of child focused projects.
• Understanding of child protection laws and issues.
• Proficient in Microsoft suite.

4. Logistics and Administration Coordinator

Reporting to: Area Coordinator.

Main purpose of the job is to manage support the following sectors: Finance, Administration, Human Resource, Compound Management, Transport, Stores/warehousing and Logistics in the LWF Kakuma program. The incumbent will report to the AC but will have a close working relationship with the two project coordinators (Turkana and K-RAP).

Key responsibilities:

• Oversee the logistics function and line manage the procurement officer, stores supervisor, and head driver
• Responsible for developing and improving the various Logistics systems
• To enhance the control systems in procurement, transport, communications, and monitor the logistics systems
• Oversee the HR function, supervising the HR officer
• Assist in staff resource planning, personnel requisition, recruitment, induction and training
• Oversee the finance function, line managing the Finance Officer
• With the Finance Manager in Nairobi, ensure financial management is in accordance with standard financial systems and policies.
• Oversee the compound management function and manage the compound supervisor
• Responsible for ensuring generator, water and other compound related tasks are managed efficiently.

Required Skills and Qualifications:

• A degree in Business Administration, Business management or Bachelor of commerce, from a recognized university. A degree in a related discipline would also be considered. At least one professional course; CPA, CIPS, HRM
• A strategic management course with a reputable institution will be an added advantage.
• Experience gained within an international humanitarian NGO will be an added advantage.
• Strong analytical, facilitation and documentation experience with humanitarian programs.
• Experience in finance, HR and Logistics (or any two) & in transport and fleet management
• Excellent computer skills in word processing, spreadsheets, use of internet and email.

5. General Food Distribution Officer

Reporting to: Project Coordinator for Refugee Project

Main Responsibilities

• Head of the General food distribution and alternative livelihoods sector
• Provide support for the development, implementation and monitoring of the General Food distribution sector activities.
• Supervise the GFD team and report on the general food distribution project activities.
• Ensure accountability towards all stakeholders, transparency and good quality in the GFD sector
• With the Project Coordinator and partners develop training programs and teaching materials
• Liaison with relevant authorities and communities at field level
• Develop M&E tools together with the Project Coordinator and Distribution Center Supervisors
• Establish and maintain a credible complaints and feedback system at the food distribution centres
• Assist the Distribution Center Supervisors and project staff in carrying out the daily activities,
• Design the post distribution and baseline survey forms/tools and conduct/ supervise the survey
• Based on needs, design training contents and methodology according to the guidelines given by the PC
• Ensure overall quality assurance and control of all project activities
• To immediately notify LWF management any incidences of the breach of the LWF Code of Conduct, in food distribution
• In liaison with the Project Coordinator ensure that financial, administration and logistic requirements of the project are arranged
• Any other assignment as may be required/assigned by the PC

Required skills and qualifications:

• Degree in Social sciences with focus/background on food security and supply / logistics and livelihoods or related area
• Minimum 3 year experience in relevant field, preferably in a refugee setup
• Ability to work independently in a result oriented multi-tasking and multicultural environment and manage conflicting priorities.
• Excellent communication (spoken and written) skills, including the ability to explain and present technical information and write good reports
• Good interpersonal skills and ability to establish and maintain effective partnerships and working relations with sensitivity and respect for diversity

6. Secondary School Teachers (4)

Subject combinations

• English/literature
• Biology/Chemistry
• Kiswahili/Geography or Kiswahili/History
• CRE/Geography or CRE/History

Professional Qualification:

• A degree in education is the preferred qualification or any other related degree with a post graduate Diploma in Education.
• Any additional training in the field of Education will be an added advantage.

Relevant Experience:

• At least 2 years of progressive experience in teaching in a secondary school offering the Kenyan Curriculum.
• Experience gained within an international humanitarian NGO or in a refugee camp will be an added advantage.

Personal Attributes:

• High level of motivation, integrity, commitment and professional responsibility.
• Ability to tolerate cultural, educational and religious diversity in the work place

7. Primary Education Officer

Reporting to: Education Coordinator

Key Duties & Responsibilities

• Setting short and medium term primary education unit program plans in liaison with the EC monitors performance against those plans.
• Supervision of the internal and external exams exercise and administration.
• Ensuring regular communication and interaction between the Education Sector Management staff and teachers,
• Investigate gender imbalances in education service provision in the primary education unit, and designing and implementing initiatives
• Keeping the EC apprised of emerging issues within the schools, the refugee communities, and involving the school management on time.
• Monitoring progress and impact of the primary education unit through regular school visits,
• Preparing Reports, tables, graphs and charts on the above information for the purpose of better informing LWF/DWS and its partners
• Reviewing work plans and activity plans of the primary education unit to LWF/DWS Refugee Assistance Project goals and objectives.
• Identifying teacher training needs and making proper managements for in-service training of teachers

Required Skills and Qualifications:

• A degree in education
• Any additional training in the field of Education will be an added advantage.
• At least 3 years of progressive experience in management of education projects
• Experience gained within an international humanitarian NGO or in a refugee camp will be an added advantage.

LWF/DWS is an equal opportunity employer, irrespective of gender, race or religious affiliation. 

Female candidates are encouraged to apply. 

LWF/DWS is a signatory to the Code of Conduct for humanitarian agencies. 

Our recruitment and selection procedures reflect the organization’s commitment to the prevention of abuse and exploitation of beneficiaries.

Applications and detailed CV must include email address and telephone contacts of 3 referees, one of whom must be your supervisor in your current/former employment. 

They should reach the undersigned by close of business on 4th January, 2012.

C/o HR Officer, 
P.O. Box 48 Kakuma, 
Or e-mailed to: hr-kak@lwfkenya.org

Only short-listed candidates will be contacted.

For more details, visit our website www.lwf-kenya.org

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