Human Resource Manager Job Vacancy in Kenya

Dynamic People Consulting is recruiting for a Human Resource Manager for one of our clients in research industry.

The Human Resource Manager will be responsible for designing, planning and co-ordinating all aspects of administration management of the company by establishing and managing the implementation of systems and procedures in accordance with the Standing instructions approved by the Management.

Description of Duties

• To co-ordinate and to guide the Head of Departments in the preparation and evaluation of departments’ annual budgets, to consolidate the same into a company budget and to build in systems and procedures for monitoring performance against budget
  
  
• Provide leadership and oversee the performance of the Administrative solutions functions
• Develop and activate Administration solutions, policies systems and best practices to meet Organizational needs
• Visit and carry out audits in liaison with the finance department of the various Kenyan offices to ensure compliance with policy and procedures and for operational efficiency
• Ensure compliance with all relevant internal and external regulations relating to administrative issues of the company in general and to location in particular services
• Serve as the main liaison person between the organization and the contractors and vendors for the installation and maintenance of the centralized services
• Administration of Human Resource issues for all recruited staff such as benefits, leave and travel
• Oversee the following areas of administrative services travel and ticketing, transport management, contracts and leases administration, events management inventory and asset management.
• Develop and implement appropriate strategies around the Administrative structure and staff development that will enhance efficiency and effectiveness in the company
• Provide oversight in the establishment of individual performance expectations for direct reports and regularly evaluate their performance against organizational objectives
• To guide, lead and manage the staff in various departments in a manner that will foster good employee relations and to co-ordinate their activities to ensure consistency with the overall business objectives and maximization of performance
• Ensure availability, application and evaluate internal control systems and procedures to maintain an up to date assets register
• Fostering, nurturing principles and practices geared towards good corporate governance and compliance with statutory obligations
• Provide leadership in the general office administration including ensuring the availability of adequate office furniture, equipment stationer space and sanitation
• Guide the management on Kenyan Business Environment
• To advise the Managing Director and the General Manager on the compilation of the company business plan including the preparation of estimates of income and additional sources of revenue capture, systems for the control of expenditure, and the development of a capital plan and methods of accumulating a capital reserve in order to implement the plan

Requirements:

Job Specifications

Professional Qualifications 

• University degree in Social Sciences
• Diploma in Human Resources/Industrial Relations
• Member of IHRM (K)
• Masters degree in Social Sciences, Management or Business Administration desirable
• Excellent skills in the use of SAP and HRIS will be an added advantage
• 5 years progressive working experience
• 3+ experience as a HR Manager or Assistant HR Manager

Key Result Areas

• Effective Management of HR management programmes of the company
• Sound Industrial relations
• Effective systems for recruitment, retention, management and development of staff.
• Enhanced integration and teamwork of all staff throughout the Company
• Reasoned staff establishments and staff levels in the company.
• A high degree of morale and discipline amongst all staff.

This job description is meant to be only a representative summary of the major duties and responsibilities performed by the jobholder.

The jobholder may be requested to perform job-related tasks other than those stated in this description.

Personal Traits, Qualities and Aptitudes

• Good Interpersonal and communication skills
• Ability to work independently as well as a team
• Attention to detail and a good sense of procedures
• IT tools proficient in the processing of information and communication
• Mature with excellent interpersonal and communication skills,
• Ability to work independently and as a team to manage work-related responsibilities,
• Attention to detail, reliable and with ability to achieve high Quality Standards,
• An efficient organizer,
• A great sense of initiative and creativity in carrying out assignments,
• Good analytical and writing skills
• Honest, a pleasant personality and willingness to go an extra mile.

If you meet the above qualifications please send a cover letter stating your current salary and expected salary together with a recent curriculum vitae to recruitment@dpckenya.com. 

Position will remain open until a suitable candidate is found.

Safaricom Jobs

Finance and Administration Officer Job in Kenya

Title of the position: Finance and Administration Officer 

Department: Finance and Administration

Reports to: Executive Director

Key areas of responsibility

As the FAO your role will entail management of the financial, administrative and human resource systems at Ufadhili Trust.

The Finance and Administration Officer will have the following key responsibilities:

Ensuring all financial transaction in the organization are properly recorded.

Post all financial transaction in the organization’s computerized accounting system.

• Preparation of financial reports to donors within the stipulated deadlines.
• Preparation of quarterly financial reports for presentation to the Executive Director and the Board.
• Preparation of end year financial reports.
• Oversee the annual external audit exercise.
• Preparation of the annual operational budgets in liaison with the program staff.
• Preparation of the monthly payroll and ensure that all statutory deductions are remitted to the respective authorities on a timely basis.
• Together with the program team develop grant budgets for funding.
• Maintain and update the fixed assets inventory.
• Safeguard the organizations assets.
• Participate in material and equipment procurement process.
• Develop and maintain communication with Ufadhili’s bankers, suppliers and partners.
• Manage logistical support and office administration.
• Coordinate staff recruitment, selection, placement process and performance evaluation exercises.
• Coordinate staff/board training and development activities.

Terms of employment

• 1 year renewable contract.

Qualifications and Experience Desired

• Bachelor degree holder in Commerce or related field.
• CPA finalist.
• Minimum 3 year post qualification experience
• Computer skills especially using Quickbooks is desired.
• Professional qualification in human resource management will be an added advantage
• Experience in working for a not for profit organization is mandatory.
• Experience in office administration shall be required.
• Strong analytical and numeracy skills.
• Excellent communication and interpersonal skills.

Qualified female candidates are encouraged to apply.

Interested candidates who meet the above criteria may submit their application letter with a 3- page CV, indicating current pay, email address and telephone contacts, by 30th September, 2011 to info@ufadhilitrust.org

Kindly state the Ref No. FAO 2011on the subject line.

Website: www.ufadhilitrust.org

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Field Sales Executive Job in Nairobi

Job Vacancy: Field Sales Executive 

Company: Romageco (Kenya) Ltd

Location: Nairobi (Head Office) 

Start Date: ASAP

Nature of Job:

• Look for new customers to boost overall sales revenue.
• Follow-up with existing customers to get feedback on service given or any further requirements
• Monitor market trends, purchasing trend and new emerging vehicle models that might be of importance to our business.
  
  
• Relate client needs and requirements to appropriate solutions that we deal in.
• Attend to phone calls relating to sales enquiries and give appropriate feedback/advice.
• Offer brochures with business information and explain to client any queries arising.
• Create and send quotations as per customer enquiries as and when required.
• Ensure delivery of goods ordered by clients is done satisfactorily.
• Follow-up on quotations and ensure once invoiced money owed by the customer is settled according to the company policy.
• Coordinate vehicle pick up and/or deliveries for clients as and when

Personal Attributes

The incumbent must demonstrate the following personal attributes:

• Must be a quick learner to understand the nature of our business.
• Able to handle challenges such as customer complaints and perceptions.
• Must have positive energy and attitude always.
• Be honest, courteous and trustworthy.
• Be respectful but firm when dealing with difficult customers.
• Demonstrate sound work ethics and stay calm under pressure.
• Must have good communication skills.
• Be efficient, well organized and understand business principles.
• Must have proven track record of work ethics and productivity.

Minimum Qualifications

• Must be currently employed
• Minimum 10 years experience all of which is in Automotive and Motor Vehicle spares industry handling different types of clientele.
• Excellent Computer knowledge for communication and document processing.
• Good record keeping, communication and document tracking.
• A diploma in sales or marketing field with and/or relevant automotive qualification relevant to the job.
• Incident free driving license
• Sales/marketing training in automotive sector will be an added advantage.

Send your CV and Cover Letter to: jobs@robsmagic.com

Expiry of this advert - 26/09/2011

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5 Most annoying behaviors from job applicants to HRs

Recently, an HR company advertised a job in the finance world and there were more than 600 applicants for one position. With employers being flooded with candidates for any job they post, it's more important than ever to make sure you understand how your behavior may look on the other side of the hiring desk.

Here are top five pet peeves that HR executives see over and over from job applicants:

1.   Not asking questions: Hiring managers want to know that you're interested in the details of the job, the department you'll be working in, your prospective supervisor's management style, and the culture of the organization. Otherwise, you're signaling that you're either not that interested or just haven't thought very much about it.  

Good questions to ask include:
        

Ø  Why is this position open?

Ø  What are the biggest challenges or obstacles the person in this position will face?

Ø  What would a successful first year in the position look like?

Ø  Thinking back to the person whom you've seen do this job best, what made their performance so outstanding?

Ø  How would you describe the culture here?

Ø  How would you describe your management style?

Ø  When do you expect to make a hiring decision?

2.   Refusing to have an honest discussion about your fit for the role:  If you never get out of sales mode, you can't talk honestly about your weaker points, which means you can't make sure those weaknesses aren't fatal ones for the job. Candidates who can’t or won’t come up with a realistic assessment of areas where they could improve make HR think they're lacking insight and self-awareness or, at a minimum, just making it impossible to have a real discussion of their potential fitness for the job.

3.   Stalking the hiring manager: Being enthusiastic and proactive is good. But calling more than once a week, emailing obsessively, or following up over and over after HR already told you that they will be in touch next week crosses the line into annoying and may kill your chance at an offer.

4.   Showing up without an appointment: Most companies include specific instructions about how they want you to apply, and unless "in person" is included, don't do it. Hiring managers are busy and want you to follow instructions and respect their time.

5.   Being a jerk when you don't get the job: Usually if HR hear anything from applicants in response to a notice of rejection, it's a “thank you” for considering them or a request for feedback, but occasionally a candidate responds with an angry email instead to express disbelief or outrage that he or she didn't get the job. Not only does this look naive, entitled, and rude, it ruins your chances of ever being considered by that employer again. Not a good idea

Have you ever heard of a saying that you do not ‘poop’ where you sheltered during rainfall because next time you are passing that same spot, it may rain again. The last point demonstrates this. Be careful on how you carry yourself out during a job search.

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