It can be a very daunting task to think about when a ‘thank you note’ should be sent to the interviewer. All that we have said before is that this is a very important part of getting a job. Imagine if 8 of you did an interview and only one of you sent a note saying ‘thank you’ to the interviewers. This is a boost to your chances of getting the job. But the big question is, when is the right time to send the note? Or after how many days do you send the note? Will it be too early or too late? Today we will respond to any doubts you had on the timing of the ‘thank you note.’
Your very first "thanks for the interview" follow-up should come the day after the interview, or three days later at the most. This is a hugely important part of your job search, so don't overlook it or rush through it. Our recommendation is that you send two thank-you letters to each person you interviewed with: a handwritten snail mail note and a longer, more content-rich e-mail message.
The next question can be where you will get their email or private contacts. Well during an interview, especially if you have been reading our interview articles, you can get these contacts. At the back of your mind, you should always be timing the right time to ask for contacts. You should express yourself like if you do not get this opportunity, who knows what tomorrow holds for you. You can after a good statement ask for each member of the panel’s contact or business cards. This should be done with a lot of caution because the timing should be at the high moments.
In fact, this is the very first thing you should do at each interview, before the conversation starts. When the interviewer says "It's so nice to meet you," you'll say "Likewise. And before I forget, may I please have one of your business cards? I'd love to be able to follow up with a letter after our meeting today." Since business people don't always carry their business cards around their offices, it's highly likely that one or more of your interviewers won't have a business card on his or her person.
What if one or more of them tell you that they do NOT have any cards with them. Do NOT panic because there is no big deal tell them you have a pad and pen with you, and can take down each person's contact information (name, title, e-mail and address and if you can sneak in a quick question, also ask each interviewer what his relationship is to the open position).
We recommend that you write a two-paragraph, thoughtful, incisive e-mail follow up message to each interviewer. In this one, you'll go into a little more detail about how your background equips you to do a fantastic job in the role you're seeking. Anyway, after that first thank-you double-blast, you'll wait a week before you call the company to get a status update.
Call whoever you met or the panel leader and enquire where your application is at. You need to watch your language very carefully at this stage. If you did the follow up email well then you are somehow acquainted and therefore remain friendly. Your tone should be checked and well thought through.
Otherwise we wish you all the best.
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